The 25th Risk Adjustment Forum ꟾ Sponsorship & Exhibition Details

Rise

Sponsorship & Exhibition Details

Thank you for joining us as a sponsor of The 25th Risk Adjustment Forum!

Continue reading for all of the important details and upcoming deadlines that you need to know.
Questions? Contact Bailey Fields at bfields@risehealth.org.


Jump to:
Event Information & Basics  ǀ  Important Deadlines  ǀ  Company Logo & Description  ǀ  Speaking Engagements  ǀ  Exhibitor Kit  ǀ AV Details ǀ Room Block Details  ǀ  Register Your Staff & Guests  ǀ  Receiving the Attendee List   ǀ  Submitting Your Ad  ǀ  Lead Capture Information

 

Event Date: May 13-15, 2025
Event Location: Westlake Village, California
Conference Venue: Four Seasons Westlake Village
RISE Point of Contact: Bailey Fields, bfields@risehealth.org 

Exhibitor Hours 

Exhibitor Setup:

Tuesday, May 13: 12pm - 4pm

Exhibit Hall Hours:

Tuesday, May 13: 5:00pm - 6:00pm
Wednesday, May 14: 7:50am - 6:15pm
Thursday May 15: 7:30am - 1:15pm

Exhibitor Breakdown: 

Thursday, May 15: 1:15pm

Please review your company's logo and description here for accuracy. This logo will be used across all conference promotions and signage. If you need to update your logo and/or company description, kindly send revisions to Bailey Fields at bfields@risehealth.org.

  • Preferred Logo Format: Vector (EPS) or Illustrator (AI)
  • Company Description: 100 words or fewer

Please review your contract or welcome email to confirm whether your organization has a speaking role. If you're unsure, feel free to contact Bailey Fields at bfields@risehealth.org for confirmation. 

For each confirmed speaker, please provide the following details:

  • Full contact information (Name, title, email address, cell phone and address)
  • Speaker bio (200 words or less)
  • Speaker headshot
    • Solid background (preferably white)
    • Minimum size: 800x800px
    • Accepted formats: JPG, TIF, or PNG 

RISE Contacts for Speaking Engagements:

Deadline for Presentations: April 25, 2025

 

RISE National Standard Sponsorship Packages Include:

  • 10x10 booth space (unless otherwise specified in your contract)
  • 6-foot skirted table
  • 2 chairs
  • 1 wastebasket
  • Access to electrical outlet
  • Access to venue Wi-Fi

We will be partnering with a third-party event decorator for this conference. You will receive an exhibitor kit directly from them at a later date, which will include important details such as:

  • Shipping logistics
  • Booth measurements and specifications
  • Furniture and accessory rental options
  • AV rental information
  • Labor order form
  • Exhibit hall hours

Exhibitor Kit can be found here. 

The Four Seasons Westlake Village does not have a FedEx or UPS business center onsite (storefront), though FedEx and UPS both pick up from the hotel. The hotel can assist with the shipping out from the hotel. The packages would need to be boxed, labeled, and scheduled for a pick-up; at that point, hotel team can collect the boxes and hold them at Shipping/Receiving until UPS/FedEx arrive to pick them up.

Closest storefront locations: hours may change without notice. 

FedEx (2 miles)
1014 S Westlake Boulevard
Westlake Village, CA 91361
(805) 495-6229

Hours
Monday – Friday 9:00 a.m.-6:00 p.m. PDT
Saturday 10:00 a.m.-3:00 p.m. PDT
Sunday CLOSED

UPS (1.6 miles)
4607 Lakeview Canyon Road
Westlake Village, CA 91361
(818) 735-0945

Hours
Monday – Friday 9:00 a.m.-7:00 p.m. PDT
Saturday 10:00 a.m.-6:00 p.m. PDT
Sunday 10:00 a.m.-3:00 p.m. PDT


There is also a shipping partner for both:

Postal Annex (0.7 miles)
5776 Lindero Canyon Road, Suite D
Thousand Oaks, CA 91362
(818) 707-2425

Hours
Monday – Friday 9:00 a.m.-6:00 p.m. PDT
Saturday 10:00 a.m.-3:00 p.m.
Sunday CLOSED

 

 

To order any additional AV you can use the link here. 

 

RISE has negotiated special rates at properties at the Four Seasons Westlake Village. Check out all accommodation options here.

Room Block Expiration Date: May 2, 2025

Please review your contract or welcome email to confirm the number of complimentary passes available for your staff and guests, along with discount codes needed for registration. If you're unsure or can't locate this information, contact Bailey Fields at bfields@risehealth.org for assistance.

Register Here 

To register your staff and guests using your complimentary passes:

Additional passes can be purchased at a 15% discount. To register using this discount:

  • Use this registration link 
  • Select the appropriate registration type (any type will work except Sponsor Pass; this should only be utilized for complimentary passes)
  • Enter your discount code from the welcome email to complete registration.

Important Reminder: RISE will handle registration for all speakers presenting in general or tracked sessions.

The pre-conference attendee list will be distributed according to your sponsorship level on the following dates. Please ensure your invoice is paid, or payment details are provided, to receive the list on your scheduled date:

  • Platinum: April 11, 2025
  • Gold: April 18, 2025
  • Silver: April 28, 2025
  • Bronze: May 2, 2025

Guidelines for Using the Attendee List:
We encourage you to use this resource strategically. While it's tempting to reach out to many contacts, we recommend focusing on quality over quantity. Craft personalized messages that highlight your offerings and establish genuine connections. This approach will not only strengthen your relationships but also prevent overwhelming attendees with excessive emails. 

Your organization has the opportunity to feature a digital ad in the mobile app under the Sponsor Materials section. Please follow the submission guidelines below:

  • Color: Black & White or Color Accepted
  • Size: 8.5 x 11 inches
  • Orientation: Portrait
  • Maximum File Size: 8MB
  • Accepted Format: PDF

Approved Page Limits by Sponsorship Level:

  • Platinum: 4 Pages
  • Gold: 3 Pages
  • Silver: 2 Pages
  • Bronze: 1 Page

See Digital Ad Examples Here

Submission Deadline: May 5, 2025

We are thrilled to offer lead capture services for this event, providing you with a valuable tool to connect with prospects and convert conversations into actionable leads. Below is a step-by-step guide on how to purchase and set up your lead capture system through Cvent. You can order your licenses here. 

Download Step-by-Step Guide 

If you need assistance with setting up your account, contact Bailey Fields at bfields@risehealth.org.